BID Plans | Scheduling and Coordination Services

Proposals are inherently time-driven activities with hard deadlines established by the Government that are not typically negotiable. With the clock ticking from the moment the Final RFP is released, it is critical to develop and implement an effective, realistic proposal schedule that maximizes content-development time while also ensuring that all aspects of the proposal process — such as graphics, editing, one-voicing, and formatting — are assigned the schedule, time, and attention required to deliver a high-quality product. Establishing milestones for pens-down, reviews, etc., is a critical element of any effective proposal schedule, and defining those milestones and making sure that everyone adheres to the same schedule keep your proposal team working with a unity of purpose and understanding of all the inter-relationships and interdependencies between the various volumes and sections of the proposal. An ineffective schedule leads to late nights and unnecessary rework, ultimately adding to the cost of developing a proposal. Our Engagement Manager works with you to ensure that you have an effective schedule in place, that milestones are effectively communicated, and that your team is focused on achieving those milestones in a way that minimizes stress and frustration.

  • Review Milestones
  • Review In Brief, Comments Processing, Out Brief
  • Production Time
  • Graphics Schedule

Appropriate scheduling of key milestones within the allotted response time is a challenge for many companies in order to include all steps required to ensure that the proposal is written, reviewed, and published in an efficient manner.

The BID Designs® Scheduling and Coordination Services team works with you from the beginning to establish your milestones with our advisement on best scenarios, and our team updates milestones with you as RFP dates change through amendments. We focus on clearly defined schedule milestones with the right people invited to events and key milestones. We assign an Engagement Manager to each effort to ensure that you have one contact guiding you through your support package.

When we first begin the effort, we verify the scope of services with you and obtain any key dates of concern. From there, we build a draft schedule with all milestones, including “pens-down/inputs-due” review in briefs, comments due, and review out briefs. We will also include a graphics schedule to keep your team on track and a final production schedule to include final “white glove” reviews with you. Your Engagement Manager will coordinate with you throughout your project to ensure that milestones are being met and will coordinate additional tasks you may require throughout the effort.

Key Features of Our Approach Your Benefits
MS Project Proposal Templates Pre-designed MS Project templates specific for proposal milestones, easily edited for your specific effort.
Milestone Meeting Invites Keeping your team aware of upcoming deadlines, we use MS Outlook calendar invites to ensure your team has the latest milestones on their calendars.
Milestone Management Many companies desire a coordinator to help them stay on track to meet deadlines and ensure that the proposal development stays on track.

Finding the BID Designs team has been a game-changer for our company. They add unbelievable value for small companies that can’t afford a full-blown, full-time proposal production and management team. With the support we have received from BID Designs, we won our very first Prime Contract this year. We could not have achieved that without them. We highly recommend the BID Designs team to any company that desires growth within the DoD sector.
Lawana Brockwell, Owner/CEO & Tim Brockwell, Owner/President, Brockwell Technologies, Inc., Huntsville, AL
Partnering with BID Designs affords Ignite a full complement of bid and proposal capabilities typically only found within the largest of companies. This partnership is a critical component for our next phase of growth and maturation. The cost savings of our contract with BID Designs ensures proposal support availability all year long with full-time trained RFP experts working to ISO standards, which means our resources have tripled for less than the cost of hiring one person in proposals.
Jason Shelton, President/CEO, Ignite, Huntsville, AL
I’ve worked with BID Designs for a long time. The value they bring to our team is unmeasurable. Our growth in 2017, and what we are expecting in 2018, could not have been possible without the professionalism, responsiveness, and market knowledge of BID Designs.
Corey Martin, Founder & President, MartinFederal, Huntsville, AL
By utilizing BID Designs, we have been able to dramatically increase the amount and quality of our proposals, giving us the ability to capture new contracts.
David Jochum, President, Tridentis, Alexandria, VA
BID Designs was instrumental in creating the proposals to help Envisioneering win 3 major contracts worth nearly $150M in the past 15 months, with another proposal pending. The contracts awarded cover the Envisioneering support for advanced radar systems and electronic warfare countermeasures to protect Navy ships.  BID Designs has played a key role in more than 20 major proposals during their continuing 10 year relationship with Envisioneering. They do everything they are asked to do, accurately and timely, and they keep our proposal team on track. We consider their support essential to every proposal that we do.
Brad Lewis, President, Envisioneering, Alexandria, VA
BID Designs has provided invaluable proposal compliance and production support that has helped SDI to improve its probability of winning for every proposal utilizing their processes. We are very happy with the results from utilizing BID Designs. SDI has never had a proposal rejected due to non-compliance to the proposal requirements.
Bob Portney, President, SDI, Huntsville, AL
The staff at BID Designs provided exceptional compliance support for some of our recent proposals. Not only did they collect and interpret detailed requirements of the RFP instructions, but they also incorporated numerous amendment changes into the compliance matrix before we became aware of an amendment being released. Their prompt actions saved us valuable time and eliminated duplication of resources.
Roger A. Rhodes, Corporate Development, MTA, Inc., Huntsville, AL
BID Designs does an outstanding job of turning our concepts & ideas into compelling, hard-hitting graphics for both proposals and our marketing materials.  Their graphics team is thorough, effective, and ultimately focused on delivering customer satisfaction.
Sheila Cummings, CEO/President, Cummings Aerospace, Huntsville, AL
BID Designs provides a consistent and high-quality product while maintaining outstanding customer service throughout all phases of the proposal development cycle.
Mike Durant, Owner/CEO & President, Pinnacle Solutions, Inc., Huntsville, AL
BID Designs has been instrumental in helping us improve our proposal process and product. Their team is a pleasure to work with and is extremely gifted in helping us tell a clear story and provide a clear answer in our proposals. They eliminate the logistical and communications snafus that often make proposal writing tedious and costly. BID Design’s attention to detail and document compliance streamlines the entire experience and gives so much peace of mind. Their insights and business-development mentality have been helpful in all areas of our business.
Jonathan Hard, CEO/President, H2L Solutions, Inc., Huntsville, AL
BID Designs is a valuable partner of WBCNA. They are the title sponsor of our Government Procurement Assistance Center (GPAC) and are the providers of proposal training for the WBCNA GPAC Program. The services that they provide to government contractors are top quality and success oriented.
Joanne W. Randolph, President & CEO, Women's Business Center North Alabama (WBCNA), Huntsville, AL
I want to express my appreciation to BID Designs for developing and conducting this exceptional event (BID-ConneX). The entire conference was outstanding, including the food, facilities, and fellowship with local business leaders. I congratulate BID Designs for an excellent job — the best Huntsville conference that I have attended in the past 30 years. Thanks so much for your wonderful efforts to bring our business community together for the benefit of all. I am very much looking forward to your next conference.
Harold R. Bright, CEO, Integrated Logistics Solutions, Inc., Huntsville, AL
BID Designs is an outstanding company that produces highly effective and innovative solutions in a professional, timely, and cost-effective manner. We have used their services on several projects, and each one has been a tremendous success.
Jim Spencer, President/CEO, Eagle Support Services, Huntsville, AL

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